Regardless of a business’s size, implementing a secure and user-friendly access control solution should be a top priority. Well-implemented access controls can reduce security workloads, provide actionable insights into daily operations, and offer staff and visitors a convenient way to manage building access. However, selecting the right system can be challenging.
A primary concern for security teams when planning new device implementations is the cost of access control systems. Costs depend heavily on reader types, extra features, and management platforms deemed suitable for each unique installation.
High prices do not always equate to high security. Knowing which features to look for can help property owners develop a cost-effective solution. This guide will assist business owners and security teams in planning access control system prices to create an effective solution for every budget.
Hardware and Access Control System Cost per Door
Every access control budget or key card system cost plan should start with assessing the property’s unique security needs. This includes analyzing the physical space, considering the required installation size, and researching the best-suited hardware options.
Number of Doors
Door access control system prices vary based on the number of doors needing security and the type of credential readers chosen. Each door requires its own dedicated access reader, fitting appropriately into the available space, with considerations for the number of users at any given time.
Most credential readers are installed next to the door they secure. However, properties with tight spaces, slim walls, or angled corridors may need specialized hardware units mounted directly into the doorframe, affecting the overall system price.
The type of locking mechanism, such as wireless commercial door locks versus electromagnetic door locks, also impacts costs. Different mechanisms may be better suited for specific use cases, influencing the overall access control system cost.
Compliance with building codes, ADA regulations, and other regulations can also affect the access control system cost per door.
Number of Access Controllers
Another major factor in the cost per door is the number of access control panel devices needed to manage credential readers. These controllers, installed throughout the property, typically manage between 4 to 24 readers.
Choosing controllers that match the building’s door density can significantly impact costs. Smaller buildings with few doors won’t need controllers for 16 doors, but a large office complex with 4-door controllers will see increased key card entry system costs.
Cloud-Based Access Control Software Considerations
Modern offices and multi-tenant properties increasingly use smart technologies, allowing security and IT teams, often based off-site, more flexibility in managing systems across multiple sites. Many enterprises use cloud services to remotely manage and maintain access control and security systems from one platform.
Considering cloud-based management features when budgeting can reduce the need for expensive on-premise servers and wiring infrastructure. Most cloud platforms operate on a subscription model, so comparing cloud access control system costs should include current and future subscription fees. As businesses grow, door access control system prices will likely change based on users, devices, and locations in the network. Cloud systems facilitate scaling and allow for over-the-air updates, leading to lower long-term costs.
Levels of Required Access and Automation
Understanding the number of people requiring access and security clearance levels is crucial when comparing access control system costs. Some solutions may seem cost-effective initially but may not store enough unique credentials or handle varying clearance levels, making them unsuitable.
Size of Company
Current and future company size must be considered when budgeting for key card access systems and related hardware. Access control servers must manage unique credentials for all staff and accommodate new hires as the company grows.
While key card access systems may seem cheaper outside this context, considering costs for commissioning, replacing, and issuing physical credentials shows mobile systems with higher upfront costs can be cheaper over time.
Management Needs
Discussing intended management and security features is essential when planning access control system installation costs. Properties with IoT and IP-enabled devices, like security cameras and HVAC systems, benefit from cloud-based platforms for integrating and controlling smart technologies.
Connecting new access readers to a cloud network allows teams to:
- Automate door locking/unlocking
- Monitor entry points and record access logs
- Receive real-time alerts and notifications
- Integrate access readers with security devices, such as video security systems
Planning a connected cloud-based system can reduce long-term access control system costs by streamlining processes, cutting waste, and minimizing intrusion risks through 24/7 remote monitoring.
New Access Control System Costs
Upgrading Devices and Systems
Properties with legacy security systems may need upgrades, as outdated devices pose security risks. Assessing existing devices helps determine if they can be repurposed, integrated, or retired without affecting costs or contracts.
Cloud and Mobile Access Control
Installing new security systems, particularly mobile-based networks, can be a cost-effective investment. Mobile credentials eliminate budget needs for physical credentials, reducing costs compared to key fob entry systems.
Cloud-management providers often handle updates and maintenance, included in subscription packages, upgrading server space as the business grows, offering security teams flexibility in creating integrated technology.
Maintenance and Training Costs
Some access control system price plans require integrators to train managers and employees, adding to upfront costs. Choosing an intuitive system reduces training expenses, as internal training can cover staff turnover.
Cloud-based systems reduce maintenance costs, as updates and patches are automatically rolled out, eliminating in-person checks and manual updates.
Choosing Access Methods and Devices
Consider how convenient access devices are for staff and visitors. The cheapest option may lower door access control system prices but could cause security issues if staff struggle to use readers.
Employees may prefer familiar access methods like RFID proximity cards, but additional expenses, such as replacement cards and wiring infrastructure, will impact overall costs. High-security requirements, such as multi-factor authentication for server rooms or cash storage, may necessitate expensive biometric readers, affecting costs.
Additional Price Considerations
Licensing Fees
Most access control systems include licensing fees for proprietary software, used for managing access credentials and integrating with wider security systems. Businesses typically pay monthly or annual fees, impacting overall costs.
Wider Integrations
Whether installing an integrated security system from scratch or gradually upgrading devices, pricing features impact access control system costs. Installing appropriate wiring interfaces and control modules alongside access controls, even if initially more expensive, simplifies future upgrades and reduces costs.
Electrical Upgrades
Assess existing wiring infrastructure to ensure it supports new devices. Many RFID systems can use standard wiring interfaces, and modern mobile readers often have legacy support. Upgrading electrical systems affects overall costs, including labor and materials.
Final Words on Access Control System Costs
With 88% of companies reporting increased physical security threats and 40% of US executives viewing cyber attacks as major concerns, developing sophisticated access control systems is crucial. Detailed price planning ensures affordability.
Assess existing costs and infrastructure to determine repurposing potential. Consider company size, automation, and customization needs, and whether new software investments reduce long-term management costs. Remember, state-of-the-art devices may have higher initial costs but offer scalability and flexibility, beneficial over time. Management and maintenance needs, such as replacing credentials or updating servers, contribute to overall costs